Unfortunately, there is
there is the existence of ineffective emails too. Anyone who has sent an impulsive, emotional
email to a co-worker or (worse) a manager knows the danger that email poses, like
a missile fired at its target, once you turn the key you can't recall it. And
your emails don't even have to be intentionally acerbic to do damage, it’s both
immediate and impersonal, since you can say things in a written message that
are harder to say face-to-face.
The
main 3 problems that people commit in writing emails are as
follow:
- Saying Way More than is
Necessary –
This is one you won’t know the message has committed until at least a
third of the way through it. If you find yourself thinking “for Pete’s
sake, get to the point…” – you've got one of these messages.\
- Straying Widely from the
Topic –
When the email subject reads “TPS Report Cover Sheet Format” and half-way
through you’re reading about Tom’s lunch plans or the new policy on
chewing gum in the break room, you know you've found one of these jewels.
- Send an Email that’s completely
Unnecessary –
These are probably my biggest pet peeve of all. Emails that consist of
reciprocal greetings or acknowledgments that are just a waste of server
space
so these are some of
the major mistake you need to avoid during writing an email.
I will continue
explaining about the topic in the near future.
hope you guys liked
it.
Hi Jai,
ReplyDeleteGood post. And I completely agree with you, because there's a BIG difference between a good email and a bad one. Simply put, good emails are clear, concise, and effective. On the other hand, like you said, are bad emails that are the stark opposite. Unfortunately, bad emails can often leave a bad impression on the recipient, causing the reader to judge the sender accordingly.
Truth be told, no one wants to read a boring email, let alone read one that is long. People just want to be told the information they need to know, and that's it. However, if one can manage to pack an entertaining and witty one-liner, while delivering the main message in the email, then that's an added bonus!
Overall, this was a great read Jai. I like how you highlighted the 3 problems with bad emails, I was thinking perhaps you could give some tips or techniques on how to avoid writing them? Just a thought!
Keep these posts coming, you got interesting material on here!
Cheers,
Matt
thank you matt samuel.
ReplyDeletei will keep posting further. thannks for the comment.
cheers
jai