Some tips to compose a good email

Here are some of the tips and tricks to compose a good email:

·       Address your contact with the appropriate formality.
·       Make sure you spell their name correctly.
·       Read your email out loud to ensure the tone is that which you desire.
·       Check that your email includes a proper opening and closings with greetings.
·       Always spell check. Your email
·       Try to avoid a lots of thank you’s and please’s and other such words because they just increase the words in your email. Try to be as short as possible but with all the details
·       Try to avoid relying on formatting for emphasis
·       Use proper sentence structures.
·       If your email is emotional, wait to reply.
·       Type in complete words. Remember, You are not texting your girlfriend/boyfriend

Forming a good impression.

It is very important to leave a good impression of your on the receiver through your email. As you are not personally dealing with the receiver or there is no personal contact between the two of you, its just your words that express who you are.

For example:

Good impression:

If you could do the work on time, I will be very thankful to you.

Bad impression:

You should do the task on time or you would be fined to a specific amount.

Thus forming a good impression is very important in the emailing world.

Example of a good and a bad email

                                Good email

                               

                                 Bad email

Business emails

Always think of your email as you are writing your business letter head and I can guarantee that you will never go wrong. When dealing with the business emails, if u can not literally email back in response at least email a receipt confirmation. This shows your professionalism. Emailing site owners about your product or service through the site form is still spam.

When replying to emails always respond promptly and edit out unnecessary information from the post you are responding to. Always type in the appropriate response in your response email. You can quit some of the un necessary questions so as to shorten your email. Remember, a short email looks way more professional.

Formality is in place as a courtesy and reflects respect. Assume the highest level of formality with new email contacts until the relationship dictates otherwise. Refrain from getting too informal too soon in your email communications.

Act very careful to how you use Reply to All and Cc: in a business environment.
When replying to an email with multiple recipients noted in the To: or Cc: fields, remove the addresses of those who your reply does not apply to.

Try not to send business attachments outside of business hours and confirm that the format in which you can send can be opened by the other side. For example, try not to send attachments in previous versions APA or in coded form.

Never email in a hurry

Reviewing the email before sending is very important. One should never send an email in a rush because chances are to compose a wrong email, miscommunication, or even bigger mistakes. This topic is mandatory in writing a good email.

The Good habits:
plan out before saying
Write notes
Get friends or family to review it to get as many opinions as possible.
Piece together your ideas
TAKE YOUR TIME.

The Bad ones:
emailing at the last minute
hurrying
not sure of what to say

It is very beneficial for one to take their time when sending an email. It is very helpful in long run when customers or partners know that you can send a professional email

Miscommunication

An email sent to the reiever that he/she can’t understand is worth even less than zero. This is called miscommuniation. It means the sender has sent

Causes:

·       People assume that others feel the same way as them, and understand what their going through.

·       People type what they think without realizing what they just wrote.

·       Bad jokes and sarcasm.

·       Sender overestimates how effectively they can communicate their feelings.

·       Emails can be interpreted differently by different people.

Keys to avoid miscommunication

·       Think before writing

·       Think it from the readers perspective

·       Write as u are explaining it to a kid, ie. In detailing

It is very often to miscommunicate with people. It happens on a day to day basis. But it is very easy to fix. Simply just take your time and read out if it makes sense. Next Just think of it through the receivers point of view, and if it still makes sense, you composed a good email without miscommunication.